Administrative Secretary - University Campus Support

Join Our Lady of Fatima University, one of the fastest-growing educational institutions in the region, as we expand our operations to Bali, Indonesia! We are seeking a highly organized and proactive Administrative Secretary to support our campus in Canggu. This role is crucial in ensuring the smooth operation of our administrative functions, allowing our faculty and staff to focus on delivering exceptional education to our students.

As an Administrative Secretary, you will be the backbone of our operations, managing schedules, coordinating meetings, and maintaining our university's administrative records. You will work closely with our administrative team, faculty, and staff to ensure that our campus runs efficiently and effectively.

This is an exciting opportunity to be part of a dynamic and growing institution, where your contributions will directly impact the quality of education we provide. We offer a competitive salary, a supportive work environment, and the chance to grow professionally in a vibrant international setting.

📋 Tanggung Jawab Pekerjaan

• Manage and maintain administrative records, including student and faculty records, using our university's administrative software.
• Coordinate and schedule meetings, appointments, and events for faculty, staff, and students.
• Process and manage correspondence, including emails, letters, and other communications.
• Assist in the preparation and distribution of newsletters, announcements, and other campus communications.
• Handle and manage university supplies, equipment, and office materials.
• Provide administrative support to faculty and staff, including travel arrangements, visa processing, and other logistical needs.
• Assist in the organization and coordination of campus events, such as orientations, workshops, and conferences.
• Maintain a clean and organized office environment, ensuring compliance with university policies and procedures.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Administrative Studies, Business Administration, or a related field.
• Minimum of 2 years of experience in an administrative or secretarial role, preferably in an educational institution.
• Proficient in using Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with university administrative software and procedures.
• Fluency in English, both written and spoken, is a plus.

🛠️ Keahlian

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